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How does our IT recruitment process unfolds

Clarification of requirements

We conduct a one-hour initial conversation with the client, either online or offline, to gather essential requirements. In this meeting, we assess our current understanding and identify areas that require clarification. Additionally, we request contact information for technical personnel to further inquire about team culture, team lead expectations, and managerial expectations.

The outcome of this meeting is a report sent to the client via email and attached as a document to the contract. Following the collection of guidelines, we proceed to sign a framework agreement (TaaS) or a recruitment agreement and a Non-Disclosure Agreement (NDA).

Selection & verification of candidates

We leverage our channels to identify and select the most suitable candidates. The duration of this process ranges from 2 days (if matching individuals are available in our talent pool) to two weeks (for candidates sourced from the market).

During this phase, we conduct a thorough verification of candidates through a multi-stage process, including screening, decision-making, and internal recruitment. Our goal is to ensure that the candidate aligns well both culturally and technically with the requirements.

Report for the client

On a weekly basis, we furnish the client with a comprehensive summary of candidates, including profiles and relevant data. Additionally, we include a 5-minute recording of each candidate, allowing the client to watch and listen to their introduction.

Alongside this information, we provide statistical insights and conclusions. Moreover, we offer potential corrections to the announcement, leveraging the feedback received at this stage to enhance the understanding of the market and identify further opportunities for improvement.

Verification of candidates by the client

Collaboratively with the client, we coordinate a meeting with the candidate, positioning ourselves as supporters of the process during the interaction.

During this stage, the client retains the autonomy to determine the method by which they will assess and verify the presented candidates.

Formalities, onboarding and 90-day guarantee

We provide assistance in onboarding and offer formal support, including negotiations with the candidate and contract finalization.

In the event of a successful hiring, we offer a 90-day guarantee as part of the success fee.

90-days guarantee

Why you can be confident that we select the best candidates?

Cultural & Tech
Verification and Matching

Delegate sourcing, recruitment and verification of candidates while minimizing business risks with our guarantees and success-fee pricing. As part of IT Recruitment, companies can choose from: Outsourcing (RPO), Permanent Recruitment & Talent Acquisition.

needs analysis

In addition to the guidelines received regarding the recruitment requirement, we also conduct interviews and analysis of the needs of all stakeholders: engineers, C-level and VP-level, to better understand who the company is looking for.

Technical people involved in the entire recruitment process

Our recruitment process, from beginning to end, involves both HR people and technical people who are able to effectively verify the experience and knowledge of candidates.

Candidate’s video
pitch deck solution

Together with the candidates, we prepare and send a video pitch deck in which the candidate talks about himself. Your company can get to know a potential new employee better.

& Headhunting

We have our own Talent Pool, and we effectively acquire candidates from the market – Poland has outstanding IT specialists, regardless of the seniority. The Polish market provides the best specialists.

We are not afraid of difficult recruitment cases

We can effectively recruit people who are difficult to find on the market or who require extensive experience. We help in the recruitment of: leaders, managers and senior profiles.

Why Relout is the Smart Choice Over Other Companies?

Other companies


Talent Briefing
Paid (Entry fee)
100% Free, no obligation
Number of candidates
5-8 per week (under-matched)
1-3 per week (max matched)
None/30 days, with exclusions
90 days, with no exclusions
In advance (after the candidate starts work)
In arrears (upon completion of warranty)
Success Fee
Candidate Intro
Resume (Blind)
Resume + Talent Summary
Cultural/HR Verification
Yes (Included in the price)
Technical Verification
None/Additional Paid
Yes (Included in the price)
Candidate interview summary
Yes (Talent Summary for each candidate)
Other Values
Video Intro of Candidates
Weekly reports + market insights
Support in onboarding
Relout employment opportunity (Talent as a Service)

The next step is

Talent as a Service

The IT recruitment process is the first
stage of cooperation with Relout

Success Stories

Strategic Nearshoring for Digital Restaurant Solutions Company

Leeroy Group – Swedish SaaS for Restaurants requested for support on DevOps and Backend Engineering. Over time we became a strategic nearshoring and key technology partner

Recruitment of Lead PHP Developer for a marketing agency

How Relout successfully recruited a Lead PHP Developer for a marketing agency, and the methodology behind this.

Talent as a Service for the IoT enterprise: SRE and Fullstack Development

The company’s goal was to source new talent quickly to keep pace with market demands. However, their in-house HR department faced challenges in achieving the necessary speed and they turned to Relout for help.

Candidate profiles we cover:


AI/ML Test/QA Architecture Embedded Frontend Backend Mobile


.NET Java Python JS/TS PHP C/C++ Go PHP Ruby


Site Reliability DevOps System Cloud Automation Security ML Data

What do our customers say about us?

“They are always quick to address any issues and provide prompt solutions to ensure the project stays on track.”

Relout has delivered the software on time. The client commends the vendor’s attentiveness, responsiveness, customer-centric approach, and commitment to meeting the project deadlines. They also praise the vendor’s efficient project management and communication via email and messaging apps.

CEO, CRM Consulting Firm

“Their willingness to share know-how and to produce results with high quality in a very professional way was impressive.”

Thanks to Relout’s help, the client now has full control of their AWS resources and accounts, which reduced the AWS cost by 40% and continues to do so. The team was helpful throughout, and their unselfish advocacy in sharing their expertise impressed the client.

Former CTO, SaaS Company
Robert Olsson


“They constantly work to improve processes.”

Relout has delivered valuable backend software features for the client’s business. The team is dedicated and responds quickly to the client’s needs, focusing on business value. Relout’s team is creative and never gives up despite difficulties, delivering work on time each sprint.

R&D Manager, Farming

“They were great, especially at delivering results without specific instructions.”

Relout helped the client reduce costs by 50% in six months. Relout’s creativity, knowledge, and ability to merge with the client’s team stood out. The prompt team was dedicated to the project’s success. They communicated daily via Slack or Google Meet and managed the project meticulously in Jira.

Former CTO, Leeroy
Pablo Santiago

“The team delivered on time on every stage.”

Thanks to the efforts of the Relout team, the company has reduced downtime and increased performance. They have communicated regularly, ensuring an effective workflow. The client has appreciated the team’s expertise and ability to deliver on time.

Managing Director, J15 Digital
Adam Romanowski


Our mission is to connect best-in-class, passionate engineers with fast-growing digital & technology companies.

Gerard Stańczak


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